Timberlake FAQs

What ages go to your camp?

Timberlake accepts ages 6-16 in all sessions.

What is the deadline for registration?

We have no deadline.Both our camps are on “rolling admission”; we take new campers after the close of our first session and continue taking applications until camp is full. Please apply as early as possible in the year, but never hesitate to check on availability. The easiest way to check, and to get other questions answered, is to call us in the office at 828-669-8766.

Do you have a one week session?

Kind of, and yet not really. While we offer a six day short term, we prefer two week and longer sessions. Particularly at the two week level, most children ready to be away for one week will prosper even more from two weeks. Longer sessions minimize the adjustment phase and emphasize the best parts of camp. A few of those parts are: progress in their activities, life-long friendships, fun out-of-camp trips, feeling as though camp is one large “home,” and new skills absorbed, tested, and demonstrated. We can begin all of these things in a shorter session, but we are always looking forward to the next summer when they will come longer.

What should I bring to camp?

A list of items is included in our camper packets released in February.

How many campers are in a cabin?

Our cabin size ranges from 6 – 24 and our overall staff to camper ratio is 1 to 3.5.

How do I pick activities?

The digital camper packet provides instructions about how to access online forms. Select nine (9) activities, ranking them from 1 to 9 according to preference, then submit them online.

What is your refund policy?

A $1,000 deposit is required to reserve a spot for your child. The deposit is applicable to the tuition and is, in the event of withdrawal, refundable (less a $300 processing charge) if written notice is received by the camp office by February 1. No refunds will be made after February 1, whether for withdrawal or session changes, except in the event of documented physical illness of the camper, and in such an event, 50% of the unused portion of the tuition will be refunded. The balance of the camp fee is due by March 1, and should be paid by check, echeck, or credit card. (Note: there is a 3% convenience surcharge on all credit card transactions) Once on file, you may choose to use your echeck or credit card accounts to pay remaining balances. Checks may also be sent to camp. The horseback riding fee is to be paid at the time of registration.

How does your waiting list work?

Our waiting list is first-come, first-served. To get on the waitlist, simply register online, and you will be notified when a spot becomes available. The deposit will only be charged if we have space available. We fill early each year.

How do campers do laundry? How often?

Campers bring their laundry to our in-camp laundry service once a week at breakfast. They pick it up later in the day. It is very important that every item be permanently labeled with your camper’s name.

Are phone calls allowed? What is the best way to communicate with my child?

Phone calls are strongly discouraged. We will never prevent you from communicating with your child. We will, however, encourage you to speak with a director or your child’s counselor first, and all phone communication must be initiated by the parent. The best way to communicate is with encouraging letters and email.

What kind of luggage should I bring to camp? Do I have to mail it ahead of time?

You should bring a large, canvas duffle to camp. These are nice because they are both able to carry all camp necessities and are easily stored away when not in use. You do not have to ship the duffle ahead of time, unless your camper is flying, though many parents choose to ship in order to lighten the load in the car.

How is lost and found handled?

We work very hard to send campers home with all they brought. The most effective action you can take is labeling all of the belongings your son will bring to camp. Whatever a camper brings to camp is his own responsibility to keep track of; we are not liable for items that remain lost at camp. We regularly police our grounds and return items to campers while they are still in camp.When something is found after camp, we check with the parent to see that they would like the item back. If so, the item is returned to the camper and shipping is charged to the camper’s account.

Can my child be in a cabin with his friend?

Usually. Campers of the same grade can request to be in the cabin with each other. You must express this preference on your application. We honor as many of these requests as possible, but cannot guarantee you will be in a cabin with a particular person. If you have not listed this information on your application and want to request a cabin mate, email us the information. The earlier we receive a request, the more likely we are to be able to honor it.

Does my child need any spending money at camp?

No. The camp fee will cover all expenses in camp. When filling out our camper packet, you may choose to give your camper a ‘spending allowance’ that they can use to buy clothing in the camp store during the session. If you would like to do this, we generally recommend $50 per week.